Facilities Coordinator (MEP)

  • Job Reference: 1334
  • Date Posted: 17 October 2022
  • Recruiter: Independent Resourcing Consultancy
  • Location: Kent or Berkshire
  • Salary: On Application
  • Bonus/Benefits: Industry Leading Employee Rewards Package
  • Sector: IT
  • Job Type: Permanent
  • Contact: Peter Wright
  • Email: pwright@ircfs.com

Job Description

This is an exciting opportunity to join our client’s world class facilities team as a Facilities Coordinator (MEP), supporting the next phase of their growth. You’ll be joining a culture of knowledge sharing and continuous learning with expert peers in facilities management and engineering. They have some of the most intriguing and history steeped facilities you could hope to work in. They aim to create an environment where everyone can reach their full potential. They work together, they are passionate, creative, they we embrace difference.

As Facilities Coordinator you’ll be of a dynamic and adaptive ethos in this varied role providing administrative support to the teams maintaining critical infrastructure with a focus on the balance of Security, Environmental and Quality performance targets delivering Confidentiality, Integrity, and Availability (CIA) of services.

You’ll require a propensity for meticulous record keeping and detailed scheduling coupled with the ability to multitask to oversee our facilities and engineering teams. You’ll have the predisposition for client centric service setting and managing expectations of our internal and external stakeholders ensuring appropriate activities, resourcing, documentation, and planning for the highest levels of service delivery.

Key Responsibilities

· Maintain the Plan Preventative Maintenance Schedules (PPMS) and records, ensuring works are completed as specified, while creating additional PPMS according to manufactures specification for new assets. Ensuring records of all maintenance carried out are of a standard that can be audited both internally and externally.

· To ensure infrastructure asset register records are all kept up to date when moves, adds, changes or decommissions occur and that all documentation and drawings relating to the mechanical, electrical and cooling systems are kept up to date.

· Maintain a library of standard documentation packs for key infrastructure items, including Standard and Emergency Operating Procedures (ESoP’s), Risk Assessments and Method Statements (RAM’s) and Re-occurring standard maintenance change controls

· Maintaining partner relationships, providing support for contracts renewals, ensuring service reviews, scheduling of tender processes in order to ensuring service continuity.

· Produce forward schedules for resource planning, providing the management information for long term planning, client project scheduling and change / risk management. Assisting in the production of regular stakeholder reports

· General department procurement based on bill of materials, consumables, standard stock and / or PPE items in order to deliver scopes of work, maintain adequate maintenance spares, replacement parts and provide stock control measures.

· Produce a weekly and monthly reports on the performance and capacities KPI’s.

· Schedule talk box talks, inductions for staff and contractors, environmental, health and safety related training while departmental maintaining records.

· Departmental representative for various ISO standards inc. 9001, 14001, 27001

· Ensure the effective logging, information gathering, categorisation and prioritisation, setting correct priority of any incidents/requests using impact and urgency assessment, recording all contacts with the team in the toolset.

· Schedule and/or escalate tasks for internal engineering or external specialists

· Provide regular communications to stakeholders in relation to the works or resolutions.

· Reviewing all works in-flight and scheduled ensuring all tasks are correctly categorised, prioritised and allocated to the appropriate support for effective delivery.

· Provide feedback/information to the Site facilities managers and/or stakeholder teams during the delivery / resolution processes.

· Identify service improvements and assist in the amendment/creation processes & procedures

· Represent the team as part of continual process improvement activities

Person Specification (Skills, Knowledge and Experience Required)

Technical Competencies

· Good MS Office skills

· Good all round PC skills

· A basic understanding of maintenance operations and controls

· Some knowledge of ISO processes & practices desirable


Behavioural & Personality Competencies

· Excellent telephone manner with good attention to detail

· Able to work in a highly pressurised environment using multi-tasking capabilities with the ability to prioritise and organise own workload

· Attention to detail and record keeping

· Able to use influencing skills and get results from people who are not direct reports

· Good communication skills both written and verbal

· Customer focused with the ability to manage customer expectations

· Self-motivated and able to work to own initiative but also works well in a team environment

· Innovative in the delivery of service support

· Ability to review performance of Security, Environmental and Quality against Confidentiality, Integrity and Availability to deliver an effective balanced approach which meets business requirements.

Required Experience

· Experience in a similar role or a background would be advantageous

· An appreciation and basic knowledge of facilities or MEP environment with a view to expanding understanding

The Company Group is a community of 150+ passionate people united by one overall mission... to make the world safer, one business at a time. We are the "one-stop shop" for all things cyber and are working to build a centre of excellence for our customers by building an amazing place to work, learn and develop for our people.

We work with a diverse range of clients, including large Governmental departments as well as other public sector organizations and businesses within the private sector. We're growing our business and our team through our continuous investment in developing technology and cyber capability; we aim to deliver innovation to our customers as fast as possible. Whether it's AI-driven ML-based threat intelligence or rapid start hybrid Cloud; our goal is to implement solutions that make us stand out in the market.

Click to apply today or send your cv to pwright@ircfs.com